Senior Equity Administrator
Position title
Senior Equity Administrator

Job Summary

Our client is looking for a Sr. Equity Administrator to join their growing global Legal/SEC reporting team in Palo Alto, California or Bellevue, Washington. This position will be responsible for the day-to-day administration of the Company's domestic and international equity plans, which includes processing and recording all stock plan activities accurately and in a timely manner. This individual contributor role will report to the General Counsel, and to the Sr. Manager of SEC Reporting.

  • Administer the Company’s global equity incentive and employee stock purchase plans.
  • Work closely with cross-functional teams (accounting, tax, payroll, legal) on managing the processes and procedures related to complex equity programs.
  • Research US and international reporting requirements and implement policies and processes to ensure compliance with each jurisdiction’s rules and regulations.
  • Maintain the Equity Edge Online database and the integrity of the data.
  • Process RSU and Performance Award grants.
  • Manage RSU/PSU releases daily.
  • Process Grant Agreements for all Domestic and International participants.
  • Process employee new hires and terminations.
  • Process the semi-annual ESPP purchase, including International.
  • Ensure accurate and timely reporting on Section 16 filings (Forms 3, 4 and 5) with the SEC related to performance-based awards.
  • Prepare DWAC reports for stock option and RSU transactions.
  • Serve as primary liaison with the Company's brokerage firms and transfer agent to maintain employee equity accounts.
  • Perform data entry, including transaction input and employee profile information into Equity Edge Online.
  • Partner with Payroll to ensure accurate taxation and recording of RSU releases, and ESPP dispositions, and quarterly reconciliations.
  • Assist the Finance Department with the accounting, payroll, audit and reconciliation report preparation.
  • Respond to employee questions regarding RSUs, ESPP, Rule 10b5-1 and ETrade matters, and provide training sessions as necessary.
  • Administer the Company's 10b5-1 program.
  • Administer the Company's China SAFE proceeds process.
  • Work with internal and external resources to complete year-end tax requirements for Section 6039 forms 3921 and 3922.
  • Interact with external auditors on year-end audit and SOX testing.
  • Manage Insider Trading Policy and open trading windows.
  • Successful candidate will usually have a BA/BS or AA
  • At least 7-10 years of stock administration experience with a multi-national publicly traded company with performance awards.
  • Experience in administering complex performance-based grants and award-related dividends.
  • Experience in managing international employees and complying with their reporting requirements.
  • Advanced proficiency in Excel, such as vLookup and macros.
  • Strong analytical and organizational skills.
  • Strong written and interpersonal skills, with an ability to communicate effectively with employees, senior management, and internal/external partners.
  • Excellent organizational skills and ability to manage multiple tasks in order to meet deadlines without sacrificing attention to detail.
  • Knowledge of accounting rules related to stock-based compensation preferred.
Employment Type
Full time
Job Location
Palo Alto, CA or Bellevue, WA
Date posted
December 9, 2020
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Position: Senior Equity Administrator

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